7 Time Saving Tech Tools For Entrepreneurs
Have you been searching for tech tools for entrepreneurs? I know I have if…
And if you’re a busy mom working from home with kids like I am, then I know you understand the importance of making the most of your time. You want to work less and spend time with your family and kids, but still achieve your business goals and make sure your projects get done right, right?
Well luckily for us both, there are productivity tools out there that can help you achieve just that. Here are the top 7 tech tools for entrepreneurs to help increase your productivity:
7 Tech Tools For Entrepreneurs
First up is Airtable, a versatile tool that you can use for collaboration with team members or to keep a database of all your essential information. I use this for every project (both client work and my own) as well as tracking all my virtual summits from start to finish! The best part is that you can do so many amazing things using just the free Airtable account as I do!
Here are some ways to use Airtable in your small business:
- Project management: Use Airtable to keep track of tasks and deadlines, assign tasks to team members, and track progress on your projects. You can also create custom views to help you see the status of all your projects at a glance, and create forms to gather information from outside sources such as new clients, event speakers and so much more.
- Customer relationship management (CRM): Use Airtable to store customer information, track interactions with customers, and manage sales leads. You can also create custom fields and views to help you organize your customer data in the way that makes the most sense for your business. I just recently started using Airtbale to automate the follow-up emails after networking events and Zoom calls and I gotta be honest… It’s amazing!
- Inventory management: If your business sells physical products, use Airtable to keep track of your inventory levels and make sure you never run out of stock. You can also create custom views to help you see which products are selling the most and which ones need to be restocked.
- Event planning: Use Airtable to organize events such as webinars, workshops, or trade shows. You can track attendee information, manage event logistics, and keep everyone on your team informed about important deadlines and tasks. I mentioned it earlier, but I actually use Airtable for all my virtual summit planning from start to finish.
- Content creation: Use Airtable to plan and manage your content creation process. You can use it to keep track of content ideas, assign writing tasks to team members, and track progress on each piece of content. You can also use it to create an editorial calendar to help you stay on top of your content schedule.
Gmail/Outlook Email Templates
If you’re sending the same email over and over again, you can save time by creating email templates in either Gmail or Outlook. This tool helps you save valuable time and from having to write out the same replies or information over and over again. All you’ll need to do is create the template, save it, and then when you’re ready to use it again, swap out the key pieces of information that you need to adjust like the recipient’s name, and let it fly!
Here are some specific examples of when to use email templates to save time and increase productivity as an entrepreneur:
- Welcome emails: If you send a welcome email to new customers or clients, create a template that includes all the necessary information and links to relevant resources, such as a welcome package or a tutorial video.
- Follow-up emails: If you frequently send follow-up emails to clients or team members, create a template that includes a friendly reminder or a request for an update. This can save you time and ensure that your follow-up messages are consistent and professional.
- Sales emails: If you send sales emails to prospects or leads, create a template that includes a persuasive message and a clear call-to-action. This can help you save time and improve your sales conversion rate.
- Thank you emails: If you want to thank your clients or customers for their business, create a template that expresses your appreciation and includes a special offer or a referral request. This can help you build stronger relationships with your clients and encourage repeat business.
- Meeting invitations: If you frequently schedule meetings with team members or clients, create a template that includes all the necessary information, such as the date, time, location, and agenda. This can help you save time and ensure that your meetings are well-organized and productive.
Zapier is the ultimate app for connecting all your other apps with ease and simplicity. You can set up automatic workflows that help you save time, like adding new calendar meetings to your project management system, adding new contacts to your CRM, creating invoices and so much more.
Here are some of the top productivity zaps for Zapier that busy entrepreneurs looking to save time, work less and make the most of the time they have available might find helpful:
- Schedule social media posts automatically: Zapier can help you connect your social media accounts with tools like Buffer or Hootsuite to schedule posts ahead of time, freeing up more of your day to focus on other tasks.
- Automate email marketing: With Zapier, you can create zaps to automatically add new subscribers to your email list, send out automated emails, or tag subscribers based on specific actions they take.
- Sync contacts across multiple platforms: Zapier can help you keep your contacts organized across multiple platforms, such as Google Sheets, HubSpot, and Mailchimp.
- Create tasks from emails: You can set up zaps to automatically create tasks in your project management tool from emails you receive, saving you the time and effort of manually adding them yourself.
- Track time automatically: Zapier can connect with time tracking tools like Toggl or Harvest to automatically track your time on specific tasks, giving you more insight into where your time is going.
- Generate invoices automatically: You can use Zapier to generate invoices automatically based on data from other apps, such as Stripe or PayPal.
- Simplify document workflows: Zapier can help you streamline document workflows by automatically creating new documents, sending them for approval, or saving them to a specific folder.
These are just a few examples of how Zapier can help you save time while working from home with kids and make the most of the time they have available. With Zapier’s extensive library of apps and tools, the possibilities are literally endless.
If you do a lot of writing for your business, Grammarly is an excellent tool that saves you time on proofreading and editing. You can copy and paste your content into Grammarly with just a few clicks and then have it read through and make spot-on suggestions for improvements!
Here are some ways to use Grammarly in your small business:
- Proofreading emails: As an entrepreneur, you likely send dozens of emails every day. Grammarly can help you catch any spelling or grammar errors before you hit send, ensuring that your communications are professional and polished.
- Checking website content: Your website is often the first impression potential customers have of your business. Grammarly can help you ensure that your website content is error-free and easy to read.
- Editing blog posts: If you’re a blogger, Grammarly can help you catch typos, grammatical errors, and other issues in your writing. This will improve the quality of your content and make it more engaging for your readers.
- Writing social media posts: Social media is an important part of many entrepreneurs’ marketing strategies. Use Grammarly to ensure that your posts are error-free and easy to understand.
- Checking proposals and other business documents: When you’re sending proposals or other important business documents, you want to make sure they are error-free and professional. Grammarly can help you catch any mistakes and ensure that your documents are of the highest quality.
If you have a team (small of large), Slack is the best tool for communicating with them. You can create multiple channels for different aspects of your business, like customer service, client management, and marketing and make sure the people who need specific information have it at their fingertips and can easily communicate when needed!
Here are some of the best ways to use Slack when working with a small team:
- Set up channels for different topics: Slack allows you to create different channels for different topics, such as general, marketing, sales, or specific projects. This way, you can keep all communication organized and avoid clutter in your direct messages.
- Use Slack integrations: Slack integrates with a variety of other tools, such as Trello, Google Drive, and Zapier, to name a few. Use these integrations to automate tasks, share files, and stay up-to-date with your team’s progress.
- Utilize the message and file search features: When you’re working with a small team, it’s important to be able to find past messages and files quickly. Slack makes this easy with its search functionality, allowing you to search by keyword or user.
- Use Slack’s reminder feature: If you need to remember to follow up with a team member or complete a task, Slack’s reminder feature can help. You can set reminders for yourself or for others, and even schedule recurring reminders.
- Customize your notifications: When you’re working with a small team, you don’t want to be bombarded with notifications all day. Customize your notifications so that you only receive alerts for the messages that are most important to you. For example, you can set up notifications for direct messages, mentions, or messages in specific channels.
I love using Slack regardless of the project! It’s great to be able to chat with people you’re working with about the project and current needs.
Keeping all your documents and files organized online is made easy with Google Drive. This tool can help you save time spent looking for files, which adds up over time and I love to upload everything off my desktop- so I can save space on the hard drive and have it accessible across all my devices with the ability to share access with my team!
Here are some of the best ways to organize your Google Drive:
- Use Folders – The most basic way to organize your Google Drive account is by using folders. Create folders for each project or category and then use subfolders to further organize your files. This will make it easier to find what you need and keep your files organized.
- Use Descriptive File Names – When you save a file, use a descriptive name that makes it easy to identify the content. Avoid using generic file names like “Untitled” or “Document 1”, which can make it hard to find what you’re looking for.
- Use Color-Coding – You can use color-coding to help you quickly identify files or folders. For example, you could use a specific color for all your financial documents or for a specific client’s project files.
- Use Labels – Labels are another way to organize your files in Google Drive. You can create custom labels and then assign them to specific files or folders. This makes it easy to search for files based on specific criteria, such as client name or project type.
- Use Google’s AI-Powered Search – Google Drive has a powerful search function that can help you find files quickly. You can use keywords, file names, or even search for specific file types (e.g., PDFs or images). Google’s AI-powered search can even help you find files based on the content within them.
- Archive Old Files – If you have old files that you don’t need to access frequently, consider archiving them to keep your Drive account clutter-free. Archived files are still accessible, but they won’t appear in your main Google Drive view.
- Use Google Drive Sync – If you have a lot of files on your computer, consider using Google Drive Sync to automatically backup and sync your files to your Google Drive account. This will ensure that your files are always backed up and easily accessible, even if you’re away from your computer.
If you need to collect information from a client, Content Snare is an excellent tool to use. You can create a template that requests all the information you need before starting on their project and then send it over for them to review and complete.
I have used Content Snare for many virtual events where I need information from many speakers and sponsors in a short amount of time. Since the tool even sends automated reminders when the information hasn’t been provided, it makes getting the information you need to move forward easy and takes out the pesky personal follow-ups.
Here are five popular ways small business owners can use Content Snare to collect information:
- Client Onboarding – When onboarding a new client, it’s important to get all the necessary information from them before beginning work. Content Snare allows you to create custom forms and templates to collect all the information you need, including contact information, project details, and any supporting documents.
- Website Design – If you’re a website designer, you can use Content Snare to collect all the necessary content and assets from your clients before starting the design process. This includes everything from copy and images to brand guidelines and logos.
- Social Media Management – For businesses that offer social media management services, Content Snare can be used to collect content from clients for social media posts. This includes images, captions, hashtags, and links to the relevant pages.
- Photography Services – Photographers can use Content Snare to collect information from clients before a photoshoot. This includes details about the location, style, and purpose of the photoshoot, as well as any specific shots the client wants.
- Event Planning – If you’re planning an event, Content Snare can help you collect all the information you need from speakers and sponsors to plan and execute your event.
As a busy entrepreneur working from home, it’s essential to use productivity tools that actually help you cut your workload and decrease time spent doing mundane tasks. Make the most of your time and get your work done in less, with the 7 tech tools I’ve covered for you today!